
Required Documents for Development Application (DA) Lodgement:
Commercial Change of Use – Opening a Dance Studio
When seeking a Development Application (DA) for a commercial change of use to open a dance studio, specific requirements will apply due to the unique nature of a dance studio’s operations. The council will require various documents to assess the suitability of the site, the potential impact on surrounding properties, and compliance with planning regulations.
The Statement of Environmental Effects (SEE) will provide an overview of how the dance studio will operate within the context of the local area. This document should detail the types of classes offered, hours of operation and expected number of students and staff. The SEE will also address potential impacts on the surrounding environment, including noise levels, traffic flow and parking availability. Additionally, it should outline any measures in place to mitigate these impacts, such as soundproofing to reduce noise or scheduling classes at staggered times to avoid congestion.
An Acoustic Report is critical for a dance studio, particularly if the facility will host music-based classes or if it’s located near residential or other noise-sensitive areas. The report will assess the anticipated noise levels from activities like music, dance instruction and movement within the studio. It will recommend strategies to minimise noise pollution, such as the use of sound-dampening materials, insulated windows or even operational limitations on music volume or studio hours. Councils will use this report to evaluate the potential noise impact on surrounding properties and ensure compliance with local noise regulations.
A Cost Summary Report will outline the expected financial investment required for the studio’s setup, including renovations, soundproofing, equipment purchases and any modifications necessary for safety compliance. This report enables the council to understand the scale of the project and determine if any additional infrastructure contributions or levies are applicable.
A Plan of Management will be crucial for illustrating the operational details of the dance studio. This plan should outline the studio’s trading hours, expected number of staff and students at various times, security protocols, and customer flow management strategies. For example, it should describe how class times will be managed to avoid crowding, as well as how foot traffic will be directed to minimise disturbance to surrounding businesses or residents. The council will look for evidence that the studio’s operations are well-organised, sensitive to local concerns, and compliant with planning regulations.
A Waste Management Report outlines the strategies and practices related to the management of waste within a specific premises. This report assesses current waste management practices and recommending effective solutions to enhance waste reduction and recycling efforts. It typically includes a detailed analysis of the types and quantities of waste generated, the methods of disposal employed and the impact of these practices on the environment and public health.
A Fire Safety Statement outlines the fire safety measures and protocols implemented within a building or facility. It serves as a comprehensive plan designed to ensure the safety of occupants, protect property and minimise risks associated with fire incidents. This statement typically includes a thorough assessment of potential fire hazards, the identification of fire safety systems in place and the procedures for evacuation and emergency response.
An Architectural Drawing Set is a comprehensive collection of detailed representations and plans that illustrate the design and specifications of a building or structure. Typically, an architectural drawing set includes various types of drawings, each serving a specific purpose.
Among the essential components of an architectural drawing set are the floor plans, which depict the layout of each level of the building, showcasing the arrangement of rooms, walls, doors, and windows. Elevations are another key element, offering a view of the building's exterior from different angles, highlighting architectural features, materials and heights.
Possible Additional Requirements
In addition to the core documents required for most commercial change of use applications, councils may request further studies or documents based on the specific operations and location of the dance studio.
Detailed Acoustic Impact Report
If the dance studio is located near noise-sensitive areas, such as residential properties, a more detailed Acoustic Impact Report may be required. This report would take a deeper look into noise levels from amplified music, the movement of groups, and possible impacts during late-night or weekend classes. Councils may request advanced mitigation strategies, such as high-performance soundproofing or limiting certain activities to designated times.
A Traffic and Parking Report is essential for a dance studio, which may see peaks in attendance during certain times, particularly evenings and weekends. This report will assess the effect of the studio on local traffic patterns and parking demand, taking into account the number of expected students, staff and visitors. The report should also outline how the studio will address parking requirements, including on-site or nearby parking options. Where space is limited, the report may suggest alternative transport solutions, such as public transport accessibility or designated pick-up/drop-off zones.

A Health and Safety Report is necessary to demonstrate that the dance studio meets the relevant safety standards for both staff and students. This includes compliance with fire safety codes, safe access and egress points, and emergency evacuation plans. The report will also cover any specific safety measures related to the physical activities of a dance studio, such as flooring designed to reduce the risk of injury, mirrors installed to prevent hazards, and equipment maintenance. This document ensures that the studio provides a safe environment for all users.
A Landscape or Outdoor Space Plan may be required if the studio includes outdoor areas for classes or events. This plan will detail the layout of any outdoor spaces, including landscaping features, fencing, lighting, and designated activity areas. It will ensure that the outdoor areas are suitable for use, safe and compliant with council requirements. Additionally, the plan should address measures to minimise noise and visual impacts on neighbouring properties, particularly if the outdoor space will be used for classes or performances.
A BCA Report (Building Code of Australia Report) assesses whether an existing building complies with the National Construction Code (NCC) standards, focusing on structural safety, fire safety, accessibility and services. For a commercial change of use DA in NSW, a BCA Report is typically required when the proposed use introduces different building classification requirements (e.g., changing a retail shop to a cafe or gym), or when internal modifications impact fire safety, accessibility, or occupancy standards.
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